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1. Your contact information
Salutation:
Dr.
Master
Miss
Mr.
Mrs.
Ms.
Prof.
First Name:
Last Name:
E-mail address:
Company name:
Address
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Telephone:
Fax:
2. General meeting information
Meeting name:
Total Attendees:
Event Type:
Board Meeting
Committee Meeting
Planning Meeting
Press Conference
Product Launch
Political Event
Sales Meeting
Seminar
Social Event
Trade Show
Trainig Meeting
User Group
Other Meeting (not listed here)
Arrival Date:
Departure Date:
Alt. Arrival Date:
Alt. Departure Date:
Are your dates flexibles?
Yes
No
Is your day pattern flexible?
Yes
No
(Can your meeting start on a different day of the week?)
3. Sleeping room requirements
I do not require sleeping rooms for this meeting
Please enter the maximum number of each type of room you will need. Before sending the RFP, you will be given the opportunity to adjust the number of each type of room needed for each night. Enter 0 if you need none of a particular type of room.
Rooms needed:
Single Room
Double Room
Suite Room
4. Meeting room needs
Do you need a main meeting room?
Yes
No
Number of People:
Start Date:
End Date:
Setup Type:
Banquet
Theater
Conference
Rectangle
Classroom
U-Shape
H-Square
Do you need any breakout rooms?
Yes
No
Number of People:
Number of breakout rooms :
Start Date:
End Date:
Avg. number of People:
Setup Type:
Banquet
Theater
Conference
Rectangle
Classroom
U-Shape
H-Square
Describe any special needs for these meeting rooms, such as audio-visual requirements.
5. Food and beverage details
Check all F&B functions that may apply. Before sending the RFP, you will be given the opportunity to remove functions from specific days.
Breakfast
AM Coffee Break
Lunch
Dinner
PM Coffee Break
Reception
Is there any other information you'd like to provide about your F&B functions?
6. Key Criteria for making a decision?
7. Where have you operated the program before?
8. How many programs do you operate per year?
9. For how many participants?
10. Decision date:
11. Additional comments